![]() ![]() This allows you to exchange documents with a client via a secure portal rather than using email - which we know is much less secure than we would like it to be. If you share data with clients regularly, Sookasa offers a secure upload feature. (Your cat pictures are probably just fine in your regular Dropbox in other words.) ![]() According to Sookasa, most people do not end up doing so, but instead use Sookasa to segregate confidential business data within Dropbox. There are no size restrictions on how much you store in the Sookasa folder, so in theory you can encrypt everything in your Dropbox. It also lets you easily remove someone from the team and deny Dropbox/Sookasa access when a project is finished or when someone is let go. Sookasa also appears to be the first method that Dropbox has integrated into Dropbox for Business, which handles file sharing for a whole team. Sookasa’s partnership allows you to easily plug your whole office into the higher-security solution Sookasa offers without a clunky person-by-person setup and individually encrypting each laptop or mobile device. The paid version of Sookasa is $10 a month (or $100 a year) per user, and Sookasa also offers free mobile apps for iOS and Android. The paid version is what gets you the features that Sookasa hopes makes them stand out: HIPAA and FERPA compliance. ![]() Viivo, notably, does a and great) job creating encrypted folders within Dropbox. If you just want encryption, noncommercial use of Sookasa is free (though you will obviously still need a Dropbox account, paid or otherwise). There have been ways to store encrypted files within Dropbox for quite some time. ![]() Integrating all of this into Dropbox might make it easier for a small- to medium-sized team of lawyers manage secure data without bringing in IT professionals. Sookasa provides this and also adds device protection (where the data on each PC or mobile device is encrypted and can be wiped remotely) and allows you to define a “white list” of employees that are the only individuals allowed to access certain data. Finally, a HIPAA-compliant provider should also be able to provide a full HIPAA audit trail that includes all the times a file was accessed or shared and by whom.A HIPAA-compliant provider should also be able to provide you with the results of a third-party audit confirming their HIPAA security compliance.That agreement has to memorialize the data protections that are in place. That BAA is a contract between you, an entity covered by HIPAA, and a business associate (in this case, Sookasa) that will have access to the health information of an individual. The company must be able to sign a Business Associate Agreement (BAA).Briefly, if you are looking for a HIPAA-compliant data storage service, you need to make sure it can do three things: HIPAA, of course, governs the security of health data. There are no extra steps and you do not need to be some sort of Internet-ninja wizard to use the product. Putting files in Sookasa is as easy as putting them in your Dropbox it is that ease of use that often gets us to be more aggressive about securing data. Sookasa works with Dropbox and gives you an encrypted (and, if you pay for it, HIPAA- and FERPA-compliant) storage folder. Related Dropbox for Lawyers and Law Firms However, Dropbox certainly isn’t the most secure solution, and is not HIPAA compliant. On your home computer, you can just drag and drop into Dropbox and it lives forever in the cloud. It’s easy and there are apps for any device you might have. That is probably why a lot of us just end up stashing things in Dropbox. Although there are many ways to encrypt your communications, and plenty of storage services that offer HIPAA compliance, most of them come with a price: lack of convenience, and clunkiness. ![]()
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